Sterling Construction Company, Inc. (Ralph L. Wadsworth Construction, Texas Sterling Construction Co., and J. Banicki Construction)

  • Administrative Assistant

    Job Locations US-UT-West Jordan
    Posted Date 2 weeks ago(10/9/2018 4:09 PM)
    Job ID
    2018-2888
    # of Openings
    1
    Category
    Transportation and Logistics
  • Overview

    Overview

     

    Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, and filing. Extensive software skills, Strong communication skills are required.

    Responsibilities

    Major Responsibilities

    • Answer incoming calls in a timely manner.
    • Greet & accommodate clients.
    • Monitor and distribute facsimiles.
    • Prepare & validate outgoing mail.
    • Receipt stamp and distribute all mail to respective departments.
    • Update & maintain project listing and company phone listing.
    • Update and maintain phase code books for owners/key employees.
    • Assemble job books, marketing materials & files as needed
    • Organize files in workroom.
    • Ensure maintenance & toner supply of facsimile and copy machines.
    • Maintain paper in copy machines/printers.
    • Price, monitor, order office supplies, monthly update office supply cost analysis.
    • Monitor, price office maintenance needs (light bulbs, cleaning supplies, etc.).
    • Copy plans when needed.
    • Maintain workroom, conference room, and kitchen in neat and clean order.
    • Make morning coffee and monitor/order products for kitchen.
    • Price and order drinks.
    • Water office plants.
    • Run general errands.

    Qualifications

    Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    Education and/or Experience                  

    Associate’s degree from two-year college, technical school or university in Human Resources, Business Administration or a related field plus one two or more years of related experience; or three to five years related experience/training or equivalent combination of education and experience.

     

     

    Language Skills                  

    Ability to read, (in English) analyze and respond to basic technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from employees, regulatory agencies, or members of the business community. Fluency in Spanish strongly preferred.

    Mathematical Skills                  

    Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

    Reasoning Ability                  

    Ability to define problems, collect data, establish facts, and draw valid conclusions.

    Computer Skills                  

    To perform this job successfully, an individual should have knowledge of Database software; Internet software; HRIS software; Spreadsheet software and Word Processing software.

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